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Genealogical Research

Uncertified copies or abstracts from records of birth, death and marriage may be provided for genealogical research purposes subject to the restrictions specified in this summary. All requests must be submitted in writing and include payment of the applicable statutory fee. The applicant shall be required to pay the specified fee for the time spent for the search and uncertified copy of notification of no record.

Genealogical Requests 
Birth, Marriage and Death records are available for Bath-on-the-Hudson, Greenbush, East Albany and the City of Rensselaer. We ask that one week be given to complete the search.
-Birth Records: 1871-Present
-Marriage Records: 1908-Present
-Death Records: 1887-Present

Who is authorized to conduct the search?

Record search shall be conducted only by the following persons in the files maintained by their respective agencies:

  1. authorized employees of the State Department of Health.
  2. a local registrar, deputy registrar, or an authorized employee of the registrar;
  3. a town or city clerk, deputy clerk or an authorized employee of the town or city clerk.

What records are available?

  1. No information shall be released from a record of birth which has been placed in a confidential file pursuant to Public Health Law Section 4138.
  2. No information shall be released from a record of birth unless the record has been on file for at least 75 years and the person to whom the record relates is known to the applicant to be deceased.
  3. No information shall be released from a record of death unless the record has ben on file for at least 50 years.
  4. No information shall be released from a record of marriage unless the record has been on file for at least 50 years and the parties to the marriage are known to the applicant to be deceased.
  5. The time periods specified in (2), (3) and (4) are waived if the applicant is a descendant or has been designated to act on behalf of a descendant of the person whose record is being requested. A descendant is a person in the direct line of descent. The applicant shall provide documentation of descendency prior to the release of information in those instances where a waiver of the waiting period is requested. A party acting on behalf of a descendent shall further provide documentation that the descendant authorized the party to make such application.
  6. All uncertified copies, abstracts, or information issued for genealogical research purposes shall be clearly stamped "For Genealogical Purposes Only."

The fee for each copy is $10.00. If paying by check or money order, please make payable to the Rensselaer City Clerk. Please include a copy of your ID and the fee for certificate(s).

Mail requests should be sent to:
City Clerk’s Office
Rensselaer City Hall
62 Washington Street
Rensselaer, New York 12144

For an application for a copy of birth, death or marriage record(s), please download the form below.

General Information & application for Genealogical Services      

For additional information and downloads:  

Genealogy and History of Rensselaer County, NY

ADDITIONAL GENEALOGY RESEARCH INFORMATION