REGULAR COMMON COUNCIL MEETING

May 3, 2023, 6:30 PM – 7:30 PM

THE FORMAL COMMON COUNCIL MEETING BEGINS AT 6:30PM WITH PUBLIC SPEAKING FIRST ON THE AGENDA.

PUBLIC HEARING ON LOCAL LAW 1 OF 2023

LOCAL LAW NO.  1  OF THE YEAR 2023.

 

A Local Law to Amend Title IV, Section 75, of the      Charter of the City of Rensselaer, New York, Relative to the Creation and Inclusion a Best Value Competitive Bidding Law                                        

 

Be it enacted by the Common Council of the City of Rensselaer, a local law as follows:

 

Section 1

 

Article 1         Best Value Procurement

 

1. Title. This article shall be known as "The City of Rensselaer Best Value Competitive Bidding Law."

 

2. Legislative intent. New York State General Municipal Law Section 103(1) allows the City to authorize, by local law, the award of certain purchase contracts, including contracts for service work subject to competitive bidding under General Municipal Law Section 103 on the basis of "best value" as defined in Section 163 of the New York State Finance Law or any state law superseding or amending said provision. The best value option may be used, for example, if it is more cost efficient over time to award the good or service to other than the lowest responsible bidder or offerer if factors such as lower cost of maintenance, durability, higher quality and longer product life can be documented.

 

3. Best value. The Common Council may award purchase contracts after bidding, including contracts for services work, on the basis of "best value," as that term is defined in New York State Finance Law Section 163. All awards based on best value shall require Common Council approval.

 

4. Applicability. The provisions of this article apply to City purchase contracts (including contracts for service work, but excluding any purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the New York State Labor Law) and any other contract that may in the future be excluded under state law from the best value option. If the dollar thresholds of New York General Municipal Law Section 103 are increased or decreased in the future by the State Legislature, the dollar thresholds applicable herein shall be deemed simultaneously amended to match the new General Municipal Law thresholds.

 

 

5. Standards for best value. Goods and services procured and awarded on the basis of best value are those that the Common Council determines optimize quality, cost and efficiency, among responsive and responsible bidders or offerers. The determination shall be based on an objective analysis of clearly described and documented criteria as they apply to the rating of bids of offers. Where possible, such determination shall also be based upon and include a quantifiable analysis of the same. The criteria may include, but shall not be limited to, any or all of the following: cost of maintenance, proximity to the end use, if distance or response time is a significant term; durability, availability of replacement parts or maintenance contractors; longer product life; product performance criteria; and quality of craftsmanship.

 

 6. Basis for determination. Whenever any contract is awarded on the basis of best value instead of lowest responsible bidder, the basis for determining best value shall be thoroughly and accurately documented.

 

7. Inconsistent provisions. This local law is incorporated by reference into the City of Rensselaer Procurement Policy. Any inconsistent provisions of the City's procurement policy, as adopted prior to the effective date of this article by resolution of the Common Council, or as amended thereafter, shall be deemed superseded by the provisions of this article.

 

Section 2   EFFECTIVE DATE

This Law shall take effect immediately upon its filing with the Office of the New York State Secretary of State and the New York State Commissioner of Tax and Finance.

Event Category

General City Events

Event Location

CITY HALL

Event Address

62 WASHINGTON ST
RENSSELAER, New York 12144
United States

Event Phone Number

15184624266

Event Email Address

nancy.hardt@rensselaerny.gov

REGULAR COMMON COUNCIL MEETING

May 3, 2023, 6:30 PM – 7:30 PM

THE FORMAL COMMON COUNCIL MEETING BEGINS AT 6:30PM WITH PUBLIC SPEAKING FIRST ON THE AGENDA.

PUBLIC HEARING ON LOCAL LAW 1 OF 2023

LOCAL LAW NO.  1  OF THE YEAR 2023.

 

A Local Law to Amend Title IV, Section 75, of the      Charter of the City of Rensselaer, New York, Relative to the Creation and Inclusion a Best Value Competitive Bidding Law                                        

 

Be it enacted by the Common Council of the City of Rensselaer, a local law as follows:

 

Section 1

 

Article 1         Best Value Procurement

 

1. Title. This article shall be known as "The City of Rensselaer Best Value Competitive Bidding Law."

 

2. Legislative intent. New York State General Municipal Law Section 103(1) allows the City to authorize, by local law, the award of certain purchase contracts, including contracts for service work subject to competitive bidding under General Municipal Law Section 103 on the basis of "best value" as defined in Section 163 of the New York State Finance Law or any state law superseding or amending said provision. The best value option may be used, for example, if it is more cost efficient over time to award the good or service to other than the lowest responsible bidder or offerer if factors such as lower cost of maintenance, durability, higher quality and longer product life can be documented.

 

3. Best value. The Common Council may award purchase contracts after bidding, including contracts for services work, on the basis of "best value," as that term is defined in New York State Finance Law Section 163. All awards based on best value shall require Common Council approval.

 

4. Applicability. The provisions of this article apply to City purchase contracts (including contracts for service work, but excluding any purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the New York State Labor Law) and any other contract that may in the future be excluded under state law from the best value option. If the dollar thresholds of New York General Municipal Law Section 103 are increased or decreased in the future by the State Legislature, the dollar thresholds applicable herein shall be deemed simultaneously amended to match the new General Municipal Law thresholds.

 

 

5. Standards for best value. Goods and services procured and awarded on the basis of best value are those that the Common Council determines optimize quality, cost and efficiency, among responsive and responsible bidders or offerers. The determination shall be based on an objective analysis of clearly described and documented criteria as they apply to the rating of bids of offers. Where possible, such determination shall also be based upon and include a quantifiable analysis of the same. The criteria may include, but shall not be limited to, any or all of the following: cost of maintenance, proximity to the end use, if distance or response time is a significant term; durability, availability of replacement parts or maintenance contractors; longer product life; product performance criteria; and quality of craftsmanship.

 

 6. Basis for determination. Whenever any contract is awarded on the basis of best value instead of lowest responsible bidder, the basis for determining best value shall be thoroughly and accurately documented.

 

7. Inconsistent provisions. This local law is incorporated by reference into the City of Rensselaer Procurement Policy. Any inconsistent provisions of the City's procurement policy, as adopted prior to the effective date of this article by resolution of the Common Council, or as amended thereafter, shall be deemed superseded by the provisions of this article.

 

Section 2   EFFECTIVE DATE

This Law shall take effect immediately upon its filing with the Office of the New York State Secretary of State and the New York State Commissioner of Tax and Finance.

Event Category

General City Events

Event Location

CITY HALL

Event Address

62 WASHINGTON ST
RENSSELAER, New York 12144
United States

Event Phone Number

15184624266

Event Email Address

nancy.hardt@rensselaerny.gov