WELCOME TO THE CITY OF RENSSELAERS PURCHASING DEPARTMENT

HOURS:  8:00 am-2:00 pm  Monday - Friday

Richard M. Berhaupt                                                                                     Jessica Marvelli
Purchasing Agent                                                                                           Purchasing Clerk  
62 Washington Street                                                                                   62 Washington Street
City of Rensselaer N.Y. 12144                                                                    City of Rensselaer N.Y. 12144 
Phone: 518 462 2251                                                                                     
Phone: 518 694 7933
Fax: 518 462 3522                                                                                         
 Fax:     518 694 5320
Email: rich.berhaupt@rensselaerny.gov                                           Email: jessica.marvelli@rensselaerny.gov

The Purchasing Department is responsible for the purchasing of all materials, supplies, equipment and services required by the city. This entails processing all purchase requisitions, preparing specifications for contracts, conducting competitive bidding and awarding contracts. The principal objective of the Purchasing Department is to buy the right quality, in the right quantity, at the right time, in the right place and for the right price. The City’s computerized purchase system encumbers funds simultaneously as the order is placed in the system. The city processes most invoices for payment within (30) days, and expedites payments where additional discounts for prompt payment are offered.

“Welcome vendors! The City of Rensselaer is constantly seeking new sources of supply as well as expansion of business into new areas with our current vendors. If you wish to do business with the city, please contact the Purchasing Department during business hours.”

New Vendor Set-up Form

VENDORS, PLEASE BE ADVISED THAT A PURCHASE ORDER ISSUED BY THE PURCHASING DEPARTMENT IS REQUIRED PRIOR TO THE PROVISION OF ANY GOODS AND / OR SERVICES,. IF YOU PROVIDE GOODS AND/ OR SERVICES WITHOUT A PURCHASE ORDER, YOU DO SO AT YOUR OWN RISK AND HAVE NO ASSURANCE OF PAYMENT.
This guide is not intended, and should not be relied upon, to be a complete statement of all legal requirements applicable to City contracts. Both the City and the vendor must at all times be guided by the applicable requirements of law not with standing anything contained in this guide.

City of Rensselaer is partnering with the EmpireState Purchasing Group Bid System and will post their bid opportunities to this site. As a vendor, you can register with the EmpireState Purchasing Group Bid System and be sure that you see all available bids and opportunities. By selecting the value added option, your company will receive emails once the City of Rensselaer has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other local agencies as well.

Empire State Purchasing Group Bid System Home Page

Surplus Auctions

At times, the Department of Public Works, the Fire Department or the Police department will have a need to sell surplus equipment that no longer suits the needs of the City.  Upon approval from the Common Council and Mayor, surplus items are placed on Auctions International or collarcityauctionsonline to be sold.

If you are interested in any of the items, please be sure to watch their site’s to bid.